Data Inventory and Data Mapping for Privacy: Method and Template

Template Columns

Tips

• Start with SaaS admin exports and IAM inventories, then validate with owners
• Separate controller vs processor roles per activity
• Version the map; record last verified date

Frequently Asked Questions

Is a data map the same as RoPA?

A good map feeds GDPR Art 30 records. RoPA has prescribed fields; the map may be broader for operations.

How granular?

Enough to fulfil rights and answer auditors — typically system×purpose, not every table column on day one.

Who maintains it?

Privacy ops with system owners; automate discovery where possible.

Related Privacy Resources

Retention · Program · CSA